VendorPack vs the COI spreadsheet
Almost every contractor and property manager starts with a spreadsheet and an email folder for vendor documents. It works until a certificate lapses and nobody notices. Here is the honest comparison.
Collecting documents
VendorPack: Send each vendor one intake link. They upload their W-9, COI, banking info, and NDA themselves, no account needed.
Spreadsheet + email: You chase attachments over email and file them by hand.
Expiration tracking
VendorPack: Expiry dates live on the vendor record and the board shows who is expiring or lapsed at a glance.
Spreadsheet + email: A date column someone has to remember to sort and check.
Reminders
VendorPack: VendorPack watches expirations daily and reminds you before a certificate lapses.
Spreadsheet + email: Whatever calendar reminders someone set up and left.
Audit trail
VendorPack: Every document stored with upload dates, one place to look when a claim or audit happens.
Spreadsheet + email: Inbox archaeology under pressure.
Cost
VendorPack: Free for up to 3 vendors, Pro planned at $49/mo.
Spreadsheet + email: Free until an uninsured vendor has an incident on your job site.
The short version: if the alternative is working for you, keep it. If it is quietly costing you hours or risk, VendorPack is free to try and takes minutes to evaluate.